In today’s world, there is no time left for phone calls and lengthy business meetings. Most issues are usually resolved online with documented confirmation in the form of electronic correspondence.
This suggests that the business etiquette of communication over “soap” should be introduced into the competence of the employee by default.
We offer 5 rules that will not only simplify correspondence, and catalyze the communication process, but also help to avoid mistakes and misunderstandings.
1. Teach yourself to put the recipient’s address in the very last queue
. Thus, you do not risk sending a draft letter by accidentally touching the keyboard. You can edit the letter as much as you like without fear of sending it unfinished. A simple but very effective rule.
2. Clearly write the subject of the letter
It is important that the recipient immediately understands what it is about and can easily find this letter in his message box by the main subject word if necessary. For example, “meeting date moved”, “presentation N_options”.
3. Brevity is the sister of talent
Write only the most important information in the body of the letter, less important information can be sent as an attached file. Concise letters are always well received. And if your information is really needed, then, believe me, the recipient will open the attached documents. Don’t forget to start with dates, contacts, and a meeting point. This is something that is always important and immediately orients.
4. Use an official mailbox and signature
Each of us has a mailing address for registering on the resources of personal use. Usually, it’s some koshe4ka@.. or superman1989@…Using such an address for work purposes is a little not respectable. It’s hard to respectfully answer pypsik777@… In addition to this remark, a little advice: in the settings, make yourself a signature in which you correctly indicate your position and additional contact information. This little thing sometimes plays a decisive role.
5. Watch your speech
Yes, even in the e-mail you should not abuse exclamation marks, highlights, or fonts of various sizes. Express your thoughts simply and clearly, and, importantly, competently. Simplify if possible.
Editorial Team
